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Learn How To Work Smarter Not Harder That Will Effectively Transform Your Own Life
Aim for effectiveness, not neatness. Neatness as an end by itself can even be risky: Putting things away just to clear off your desk can cause you to lose or forget them. This one tip will immediately allow you to work smarter not harder.
Clutter is rarely caused by inadequate space or time. The primary cause is usually indecisiveness. So be selective about what you bring into your office and home. If you know what you value and what your goals are, being selective is not hard.
Have a place for every single thing. Open your mail in the same place everyday so it doesn't get strewn all over. Put unpaid bills together, separate from paid bills. Store all office supplies together to prevent duplicate purchases.
Do not use your entire desk surface as a giant In-box. Rather, determine your next action on every piece of paper and file accordingly. Tasks to be completed soon (phone calls to make, questions to ask business associates) and current projects go into your "Action Files," which should not be mixed with Reference Files. Action Files must be kept near at hand.
That maxim, "Handle each piece of paper only once," is too extreme to be practical. But it contains a grain of truth. Do attempt to take the next action that's required each time you handle a piece of paper. How about that seminar advertisement you left on your table, as a reminder to decide whether to sign up - you know, that paper you've shuffled 15 times today already? Either call immediately to get the information you need, or make a note in your appointment book to call later. Then you're that much closer to being done with it.
Don't save paper that you're not willing to spend time filing. If you don't file it well, you either will forget you have it, or you won't be able to find it if you need it. It does you no good, and the consequence is the same as if you'd thrown it out in the first place. If you are set up to scan information into your computer, be selective. If you cannot imagine a specific situation when you'd need to refer to the information again, don't scan it. Many of us save a great deal of paper we'll never use again.
Often we are own worst enemies, interrupting ourselves by moving from one half-finished task to another. Stop doing "the desktop shuffle" - moving papers aimlessly around on your desk. Every time you handle an item, take an action towards completing it so you will work smarter not harder.
Learn to say "No." You can live to be a hundred and still not have time to do everything you want-that's the curse and gift of being smart and having high expectations of yourself. The good news is you can choose what to focus on. You have far more freedom than you may realize. Aside from obligations like caring for weak family members and paying taxes, very little of what you "have" to do is morally or legally compulsory. Review everything in your life and ask, "What's the worst that can happen if I stopped doing this?" Saying "No" sometimes is the only way you can "Yes" to what you really value.
Beware of stuff. The more stuff you have, the more you must find a location to put, and the more you'll have to clean, repair, and eventually change. Stop purchasing things you don't really need just because they're on sale. That alone will help you to work smarter not harder. You can always get more stuff, and you can always get more money. However you can not get more time.
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